VirtuOS Workforce · Business operations software
Protect your business from expensive oversights.
One platform to track the employees, licenses, agreements, equipment, insurance policies and operational deadlines your business depends on.
- Know what's expiring.
- Know what's missing.
- Know who's responsible.
- Know what needs attention.
Before it becomes an expensive problem.
$249/month for up to 50 active employees · Free for 30 days · No credit card required
What
Business operations software that works alongside your existing HR, payroll and accounting systems.
How
It tracks the responsibilities, documents and deadlines that keep your company running, each with an owner and reminders.
Why
Overlooking one can cost considerably more than the subscription.
Your business has hundreds of moving parts. VirtuOS makes sure the important ones don't fall through the cracks.
Recurring responsibilities are spread across employees, departments, locations, vendors and documents. When one is overlooked, the result can be administrative cost, penalties, interrupted operations, missed opportunities and financial exposure.
VirtuOS is an operational intelligence layer that works alongside the systems you already use. Think of it as a continuous exception report for the whole business, showing management:
- What's expiring
- What's missing
- What's overdue
- Who's responsible
- What needs attention
Regulatory
Licenses, certifications, inspections and filings that a regulator, insurer or auditor can ask to see.
Contractual
Agreements, renewals, cancellation windows and insurance certificates you've committed to.
Operational
Maintenance, warranties, training and the recurring tasks that keep the business running.
A business with five locations might have 250 or more recurring obligations. VirtuOS helps organize them, assign responsibility and send reminders before deadlines are missed.
Illustrative example, not an assessment of any specific business.
What VirtuOS tracks
50 things your business can't afford to overlook.
From employee credentials to insurance renewals, VirtuOS helps businesses manage the operational responsibilities that can become expensive when forgotten.
VirtuOS supports a wide range of operational responsibilities. Some tracking is available immediately; other workflows are configured during onboarding to match your business. These are examples of responsibilities businesses manage with VirtuOS. Which ones apply to you depends on your industry and location. Reminders and completion records help you stay on top of each one; they don't certify that a requirement has been met.
One place to manage everything your business can't afford to miss.
Organize
Bring your records into one place: upload documents, import a spreadsheet, or let our team set things up with you. VirtuOS reads documents and pulls out the dates.
Assign
Give every recurring responsibility an owner. Employees own their own credentials, and managers see the whole picture.
Monitor
See what's current, what's expiring, what's overdue and what's missing, by person, asset and category.
Act
Responsible people get email reminders before deadlines. Mark items complete and keep the supporting document with the record.
The cost of overlooking something can be far greater than the cost of tracking it.
Administrative efficiency
Less spreadsheet upkeep, fewer repetitive follow-ups and less time spent searching for records.
Operational continuity
Reduce the likelihood that a missed deadline sidelines an employee, a vehicle or a facility.
Financial protection
Help avoid preventable penalties, unwanted renewals and the cost of scrambling after the fact.
Accountability
Know who owns each responsibility and what is still outstanding.
Management visibility
Give leadership a clear view of upcoming deadlines, overdue items and unresolved responsibilities.
Built for the responsibilities every business has.
VirtuOS works across industries. Specific requirements vary by industry and jurisdiction.
Healthcare
- Professional licenses and DEA registrations
- BLS / ACLS and immunizations
- Monthly exclusion checks
- Malpractice insurance
Manufacturing
- Equipment safety inspections
- Forklift and MEWP certifications
- Preventive maintenance
- Safety training
Distribution & logistics
- Vehicle registrations and inspections
- DOT filings and renewals
- Driver medical certificates
- Certificates of insurance
Restaurants & hospitality
- Business licenses and health permits
- Fire extinguisher and sprinkler inspections
- Staff certifications
- Lease renewal dates
Real estate & property
- Elevator, backflow and fire inspections
- Vendor contracts and COIs
- Property insurance renewals
- Leases and renewal options
Professional services
- Professional licenses and CE
- Professional liability insurance
- Client agreement renewals
- Business registrations
Free business exposure snapshot
Not sure what you should be tracking?
Tell us your industry, how many employees and locations you have, and whether you run vehicles or equipment. We'll send you a preliminary list of operational responsibilities worth reviewing.
A starting list to review with your team, not a legal or compliance assessment.
Simple pricing
$249/month for up to 50 active employees.
The first 50 active employees are included. Each additional active employee above 50 is $1.99/month. No setup fee. Save 15% with annual billing. Everything is included in every plan.
| Active employees | Monthly plan | Annual plan |
|---|---|---|
| First 50 active employees (included) | $249/month | $2,539.80/year ($211.65/mo) |
| Each additional active employee | $1.99/month | $1.99/month, less 15% |
The base plan is the minimum. Annual is 15% off, billed once a year upfront. Plus applicable taxes.
Included in every plan
- New-hire onboarding packets with I-9, W-4 & state forms
- E-signatures for onboarding documents
- AI document reading & field extraction
- Document expiration tracking & automatic reminders
- Automated reference checks
- Training with quizzes & recurring assignments
- Compliance dashboard & PDF reports
- Team roles & permissions
$249.00 / month
Billed monthly. Cancel before your next renewal.
- Commitment
- 1 month
- Payment
- Monthly, in advance
- Renewal
- Automatically every month
- Cancellation
- Stops the next monthly renewal
Estimate before applicable taxes. Only active employees count — candidates, pending invitations, new hires still in onboarding, and inactive or archived employees are not billed. Adjusting this estimate never changes your roster or subscription.
No credit card required for the trial.
Questions
Does VirtuOS replace our HR, payroll or accounting software?+
No. VirtuOS works alongside the systems you already use. It keeps track of the deadlines, documents and responsibilities around them.
Who sets up our recurring obligations?+
Employee licenses, certifications and documents are tracked as soon as you add your team. Recurring business obligations such as inspections, filings, renewals and contracts are configured with you during onboarding, so they match how your business actually runs.
Does VirtuOS confirm that we're compliant?+
No. VirtuOS organizes your responsibilities, sends reminders to the people who own them and keeps a record of what was completed. Whether a specific requirement applies to you, and whether it's met, is still your decision.
Who counts as a billable employee?+
Only active employees in your roster. Candidates, applicants, pending invitations, new hires still in onboarding, inactive or archived employees and duplicate records are not billed.
How does pricing work?+
The Monthly plan is $249 per month and includes the first 50 active employees. Each active employee above 50 is $1.99 per month — for example, 100 employees is $348.50 per month. There's no setup fee.
What's the difference between Monthly and Annual?+
Monthly is billed every month. Annual is 15% off twelve months of the Monthly price, paid once per year upfront — for example, up to 50 employees is $2,539.80 per year ($211.65 per month effective), and 100 employees is $3,554.70 per year ($296.23 per month effective).
Do I need a credit card to start the free trial?+
No. The 30-day free trial needs no credit card. You choose a plan only when you're ready to subscribe.
Do I need to talk to sales?+
No. You can start your trial, invite your first new hire and subscribe on your own. If you'd like a walkthrough, request a demo and we'll reply within one business day.
Is VirtuOS only for healthcare?+
No. VirtuOS is built for teams in any industry that need to onboard people, keep required documents current and stay audit-ready.
Want to share VirtuOS with your team?
Download the one-page product overview, or tell us about your business and we'll email you the overview, pricing and a free-trial link.
Product overview (PDF)Prefer a walkthrough?
Choose "A live demo" in the form and we'll email you within one business day to find a time.
Clinicians
Keep your own credentials in a free VirtuOS Wallet. Learn more
Request information
We'll email you the product overview, pricing and a free-trial link right away.
Stop relying on memory, spreadsheets and scattered reminders to protect your business.
Bring your critical business responsibilities into one place with VirtuOS.